Data backup

Data Management 101: The Benefits of Backing Up Your Data

Data Management 101: The Benefits of Backing Up Your Data

The technological boom has paved the way for a new age of innovation, which has also strengthened our dependability upon these services. Technology not only provides extremely versatile tools, but it also acts as a massive storage dump for oftentimes highly sensitive information and priceless histories. This new boom has also given rise to new threats such as savvy hackers and dangerous viruses that target data archives specifically for their robust and invaluable content.

Due to these threats (threats that keep up with any innovative roadblock created to stop them) separate archive systems, such as the Cloud, have become an integral part of data security. From personal storage such as photographs, music, and documents, to large corporate archives, backing up data to a safe, secure, yet accessible archive should be the top priority.

Archive vs. Backup

Before venturing further into the world of backing up data, it’s important to clear the air regarding the differences between backing up and archiving data.

Per TechTarget, "backups are primarily used for operational recoveries, to quickly recover an overwritten file or corrupted database. The focus is on speed, both to back up and recover, and on data integrity. Archives, on the other hand, typically store a version of a file that’s no longer changing, or shouldn’t be changing."

The difference comes down to the operations of each.

Archives are valued for their ability to locate specific historical documents in a short amount of time, while backups are primarily beneficial in the event of hacking, viruses, or simple human error. Used together, these two operations provide a broad range of benefits including a higher level of security and a comprehensive, no-hassle avenue to record and store histories.

When choosing a combined archive-backup platform, it’s important to consider "the specific platform, what the organization’s retention requirements are, and the expected goals of the backup and archive process."

The Benefits of Backing Up Data

1) Recovery

One of the obvious reasons to regularly back up data comes down to recovery in the event of infiltration via a virus or simple human error. 

  • Viruses

With the growing intelligence hackers and their partnering viruses, backing up your system on a routine basis is incredibly valuable and is generally the saving grace to recovering after an attack. New viruses are being created on a daily basis across the world. With that said, most tech savvy individuals look to the future to foresee the types of viruses that may come their way.

Predictions for 2017 include the Internet of Things (IOT) Ransomware, a lethal and stealthy form of spyware called Pegasus, a ramp up in malicious advertising (Malvertising), and mega data breaches. A mega data breach refers to a malicious hack – via virus, bugged app, or any other accessible route – that successfully accesses an organization that hosts an excess amount of clients. For example, in 2016 Google experienced a mega data breach when over 1 million of their accounts were hacked.

  • Human Fallibility

With that said, regularly backing up your data also protects against simple human fallibility. Humans make mistakes. It’s not a case of if, but when. Accessing deleted documents or having the option to refresh a program before the damage was done saves time, increases efficiency, and decreases the overall stress for employees and managerial staff alike.

2) Auditing

When it comes to backing up data in the case of an audit by the IRS, it all comes down to compliance. Compliance spans the gamut from encryption protocol to acquiring an offsite archive or storage.

With that said, regulations are defined by the type of data a business or organization compiles and stores. Financial information including banking information and credit card numbers is handled differently than say client information such as names, addresses, and social security numbers. Becoming familiar with how to properly backup and secure all types of data is incredibly important, not just for clients, but also in the case that your business is audited.

3) Competitive Advantage

Technology has changed the way many businesses operate, as well as the factors that play into success and competition. Backing up data could make or break the success of your business. If your system is compromised and data is lost, the time in which it takes you to find your feet and get up and running is crucial. This time, between disaster and open doors, is referred to as "deadly downtime".

Competing businesses are filing this deadly downtime vacuum by poaching customers who need assistance and can’t wait. Investing in an easily accessible, regularly updated archive will shorten turnaround time in the event of a disaster.

With a team of professional, certified repair technicians, Onsite Techs Computer Services focuses their high quality touch on the RI computer repair space. Currently servicing over 3000 clients in Rhode Island and the surrounding areas, Onsite Techs has become the go-to computer repair team. For more information or to speak directly with a representative, feel free to contact us.