02/22/2021 by Michael Andersen 0 Comments
Productivity-Boosting Apps That Integrate with Microsoft Teams
Microsoft Teams is becoming a central portal for the remote workplace. One of the most exciting parts about this is the almost endless opportunities for integration. As adoption increases, integrations will only continue to be developed at a rapid pace, making it possible to bring all of your apps and services right into Teams.
Here we go over some of the most useful integrations that we have helped deploy for our customers. Say hello to time management and time tracking apps. Get used to using these every day, and you will make yourself more productive quickly. Because not only will you want to make the most of your time when you’re keeping track of each minute, but you’ll also see where the big chunks of your time are being wasted.
We really like OneNote as a time management app. It integrates with both Outlook and Teams, so that you can save and share your notes, documents, and other content at the click of a button. It means you can access everything easily without having to repeat it or have it saved in loads of different places.
As for time tracking, take a look at Toggl Track. It allows you (and your team), to track how long you’re spending on tasks. You can use this to automatically track how long you spend using each application, on discussions and chat, and even on real-life tasks like meetings and lunch (by syncing with your calendar).
If you need help identifying where you’re wasting time, then this is the tool for you.
Another time tracker that many people love is Timeular. This combines a physical device with software. Many people find it easier to remember to use because it’s an object sitting on your desk.
While we’re talking about productivity, what’s one of the biggest distractions to anyone working in an office? ...the internet..
You’re working away when all of a sudden you have an urge to quickly check your favorite news site. Or you remember that big event that’s coming up that you need an outfit for (or is that just a 2019 problem these days?!). Or you think you’ll give yourself a 5 minute break to scroll through Facebook.
Before you know it you’ve lost half an hour on something that will get you no closer to your goal.
You need a distraction killer. An app that literally blocks you from your distractions when you need it the most.
There are a few really great apps that do this for you, but one we really like is Freedom. Unlike some of its peers, it can block distracting sites and apps across all your devices, so you’re not tempted to pick up your smart phone when ‘computer says no’.
You can select what you’d like to block, a time frame for blocking, and select the devices to include. The developers say that people report saving an average of 2.5 hours PER DAY when using the app.
Microsoft Projects is also a handy app for getting down to the detail and planning of your projects. You can create a visual roadmap for new projects, plan and schedule, and view insights into each project and its progress.
Here you can store company documents and policies, store knowledge and information relating to procedures or projects, and even news about the business and the people within it.
SharePoint can also help you do this. It also goes a step further in solidifying a culture of teamwork within your business.
You don’t have to be in touch with your database every day - that will put people off - but anywhere from once a week to once a month is a good place to start. Talk about new products and services you’ve added, offers or promotions you have on, or helpful information or tips relating to your field of expertise.
Mailchimp is a great way to start email marketing. You can create good looking emails, auto-fill personal details like someone’s name, and send it out to your contacts at the click of a button. Again, it’s free to sign up and there’s a free plan for sending to under 2,000 contacts.
Now look at your social media. Have you updated it recently? Is it something that takes too long each day to bother with? Or do you forget about it for a few weeks, then have a surge in posts, and then fall off again?
Be more consistent. Yes, some businesses will find it easier to think of content, but you don’t need to post every day if you don’t want to. Just keep to some kind of regularity.
Utilize something like Hootsuite to schedule posts in advance. You can set up a few posts to be published automatically each day or week. And then add other content if and when you have it. This allows your social media platforms to be regularly updated with less effort from you.
Video is the way we’re moving, with people wanting to watch video instead of reading. Just look at the popularity of TikTok and the Instagram Stories and Reels.
Microsoft Stream is a great way to utilize video to help you connect and engage with your audience. Film tutorials, updates, and even host online events with this app to increase your customer engagement and give your clients the support they need.