Teams – How it can replace your traditional File Server

Microsoft Team has gained a lot of tractions and interest from businesses in the last 4 months due to businesses having to switch to a work from home environment.

Mainly for its communication features such as chat and video conferencing capabilities. These features have made it easier for businesses to communicate while being apart, but did you know that Teams if set up correctly can replace your traditional file server or NAS?

In this blog post I will breakdown how a Teams file share could look like for a business.

On a regular server you would have shared folders that are then mapped as drives on the employee’s workstation. In Teams we have Teams and then under those teams we have sub channels, in each team and sub channel you can have document folders.

So, if a company had a folder called "Executive" with "Administration, Finance and HR sub folders those would translate to a team called "Executive" with Administration, Finance and HR sub channels.

Here is a text breakdown of a full Teams Structure:

And here is what that could look like in Teams:

Main folders as Teams and sub folders as sub channels: 

The Operations, Client Services and Business Development folders as Teams and Sub Channels:

That is how the teams would look like in the Teams app but we know that mapped drives and the functionality of those drives are ingrained in employees so if an emploee simply do not like to work out of the Teams app then we can sync the Teams via OneDrive and have it look very similar to the mapped drive structure that a lot of employees are used to.

The synced drive would then look like this:

As you can see it is very similar to the traditional folder breakdown and employees will feel comfortable using it because it is essentially the same as how they used to work. The difference is that now all the files are in the cloud and not on an on-premise server or NAS.

A thing worth noting is that Teams can not be used to host line of business software databases so you can share a Quickbooks company file or any database that use SQL, you would still need a server for those although it wouldn’t have to be on-premise as there are many options for hosting a server in the cloud as well.

For documents, pictures and other common files, Teams can eliminate the need for an on-premise server, you would no longer need to maintain that server or pay thousands  to replace it when it breaks down and since it’s in the cloud, you can access those files fom anywhere with no need for VPN on any device as long as you have the right credentials and a paid Microsoft subscription.

If you have any questions about Teams and how it can eliminate your server fill out one of the contact forms and we will be happy to assist you.